Colorado Academy Summer

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Jun 11, 2026. Cleared, as CDEC recorded it: Jul 8, 2026.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. Correction due, as CDEC set it: Jun 11, 2026. Cleared, as CDEC recorded it: Jul 8, 2026.

At least one (1) staff member with current Department-approved medication administration training and delegation must be on duty at all times.

Rule 2.509.H. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 11, 2026. Cleared, as CDEC recorded it: Jul 8, 2026.

Schools are required to comply with the immunization requirements as stated in 6 CCR 1009-2. Documentation of school-required immunization status or Certificate of Medical or Nonmedical Exemption, is required by the Colorado Board of Health. Up-to-date school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment (CDPHE) Certificate of Immunization or on an “approved alternate” Certificate of Immunization. Colorado law requires proof of immunization status or exemption be provided prior to or on the first (1st) day of admission. Colorado Department of Public Health and Environment regulation at 6 CCR 1009-2:VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at https://www.coloradosos.gov/CCR/Welcome.do. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours..

Rule 2.512.B.2. CDEC’s category: Child Records. Correction due, as CDEC set it: Jul 11, 2026. Cleared, as CDEC recorded it: Jul 8, 2026.

Swimming area rules and emergency procedures must be posted in a visible location at the swimming area.

Rule 2.606.F. Correction due, as CDEC set it: Jun 11, 2026. Cleared, as CDEC recorded it: Jul 8, 2026.

The written policies and procedures must be developed, implemented, and followed, and must include at a minimum the following information:

Rule 2.505.C. Correction due, as CDEC set it: Jul 30, 2025. Cleared, as CDEC recorded it: Jul 31, 2025.

All facilities, except family child care homes must post in every room of the child care facility, excluding bedrooms and living areas, the license capacity of the room and the staff-to-child ratio required by regulation to be maintained for the age of children cared for in the room.

Rule 2.127.D. CDEC’s category: General Rules. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Prior to working with children, each staff member must read and be trained on the center’s policies and procedures for the administration of medications. Staff members must sign a statement indicating that they have read and have been trained on the center’s administration of medications policies and procedures.

Rule 2.507.J. Correction due, as CDEC set it: Jul 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Within thirty (30) calendar days of caring for children a signed statement indicating that the individual has been trained, understands, and has had the opportunity to ask questions regarding the “Rules Regulating School-Age Child Care,” the “General Rules for Child Care Facilities,” and the “Rules Regulating Special Activities,” if applicable.

Rule 2.507.K. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Within ninety (90) calendar days of employment all staff must have at least one (1) hour of child development training . This training must include the major domains (cognitive, social, emotional, physical development and approaches to learning). This training is required once (1 time) and will count toward ongoing training requirements if taken after the date of hire.

Rule 2.508.E. Correction due, as CDEC set it: Jul 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Within thirty (30) calendar days of employment all employees caring for children, not required by rule to be certified in First Aid and CPR, must complete a Department-approved basic First Aid and CPR module within thirty (30) calendar days of employment and the module must be renewed every two (2) years.

Rule 2.508.F.1. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Any applicable medications, supplies, and/or medical equipment must be available to the staff prior to the child’s first (1st) day of care.

Rule 2.511.B.3.a. CDEC’s category: General Requirement/Physical Care. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Schools are required to comply with the immunization requirements as stated in 6 CCR 1009-2. Documentation of school-required immunization status or Certificate of Medical or Nonmedical Exemption, is required by the Colorado Board of Health. Up-to-date school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment (CDPHE) Certificate of Immunization or on an “approved alternate” Certificate of Immunization. Colorado law requires proof of immunization status or exemption be provided prior to or on the first (1st) day of admission. Colorado Department of Public Health and Environment regulation at 6 CCR 1009-2:VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at https://www.coloradosos.gov/CCR/Welcome.do. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours..

Rule 2.512.B.2. CDEC’s category: Child Records. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

If a medication is expired or left over, the parent(s) or guardian(s) are responsible for picking up the medication. If the parent(s) or guardian(s) do not respond, the center must dispose of the medications in accordance with 6 CCR 1007-2, Part 1, Regulations Pertaining to Solid Waste Sites and Facilities (March 30, 2024) and 6 CCR 1007-3, Parts 99 (June 30, 2018), 100 (July 15, 2020) and 260-265 (July 15, 2023), 266 (June 30, 2014), 267 (March 30, 2024), and 268 (July 15, 2023), and as required by the Colorado Department of Public Health and Environment (CDPHE) https://cdphe.colorado.gov/colorado-medication-take-back-program (2023), herein incorporated by reference. No later editions or amendments are incorporated. These regulations are available at no cost from CDPHE at https://www.sos.state.co.us/CCR. The recommendations are available at no cost from CDPHE at https://cdphe.colorado.gov/hm/prep-med-waste-disposal and https://cdphe.colorado.gov/colorado-medication-take-back-program. These regulations and recommendations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours..

Rule 2.513.J. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Items labeled “keep out of reach of children” must be inaccessible to children.

Rule 2.522.B. CDEC’s category: Building/Indoor/Fire/Safety. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

First Aid supplies shall be available at each special activity. The contents of each kit shall be adequate for the number of children and appropriate for the type of activity.

Rule 2.605.I. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

If the program has field archery, written procedures must be posted to provide safety to the archers and include a procedure for check-in and out of archers and all equipment. .

Rule 2.611.L. Correction due, as CDEC set it: Jun 18, 2025. Cleared, as CDEC recorded it: Jul 8, 2025.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

All employees caring for children, not required by rule to be certified in First Aid and CPR, must complete a Department-approved basic First Aid and CPR module within thirty (30) calendar days of employment and the module must be renewed every two (2) years.

Rule 2.508.G.3. CDEC’s category: Staff Files. Correction due, as CDEC set it: Aug 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

At the time of enrollment, the parent(s)/guardian(s) must provide for each child entering the center: Documentation of school-required immunization status or Certificate of Medical or Nonmedical Exemption, is required by the Colorado Board of Health. Up-to-date school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment Certificate of Immunization or on an “approved alternate” Certificate of Immunization, defined in Colorado Department of Public Health and Environment regulation at 6 CCR 1009-2:VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at https://www.coloradosos.gov/CCR/Welcome.do. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours. Colorado law requires proof of immunization status or exemption be provided prior to or on the first day of admission.

Rule 2.512.A.1.b. CDEC’s category: Child Records. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

Written authorization for emergency medical care must be in the child’s file as required in rule section 2.525.

Rule 2.512.B.1. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

Staff designated by the program director to give medications must complete the Department-approved medication administration training and have current annual delegation or more often as determined by the Child Care Health Consultant. Delegation must be from the center’s Current Child Care Health Consultant who must observe and document the competency of each staff member involved in medication administration. All staff administering medication must have current Department-approved Cardiopulmonary Resuscitation (CPR), first aid training prior to administering medication with the following exceptions:

Rule 2.512.C.6. CDEC’s category: Health/Medication/Hygiene. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

Parents or guardians must be given the opportunity to indicate to the staff of the center if they do not want their child to participate in an activity.

Rule 2.517.B. CDEC’s category: Meals/Snacks/Activities. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

Volatile substances, such as gasoline, kerosene, fuel oil, and oil-based paints, firearms, explosives, and other hazardous items, must be stored away from the area used for child care and be inaccessible to children.

Rule 2.524.A.3. CDEC’s category: Building/Indoor/Fire/Safety. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

The center must maintain and update annually a record on each child that includes: Written authorization from a parent/guardian for the center to transport the child to and from school, whether by walking or driving; and

Rule 2.525.A.10. CDEC’s category: Child Records. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

The center must maintain and update annually a record on each child that includes: Names, home and employment addresses and telephone numbers, which may include cell phone numbers, and e-mail of parents/guardians if available;

Rule 2.525.A.2. CDEC’s category: Child Records. Correction due, as CDEC set it: Aug 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

The center must maintain and update annually a record on each child that includes: Name, address, and telephone number of the child’s physician, dentist, and hospital of choice;

Rule 2.525.A.6. CDEC’s category: Child Records. Correction due, as CDEC set it: Aug 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

The center must maintain and update annually a record on each child that includes:Written authorization from a parent or guardian for the child to participate in field trips and to participate in program activities, listing all exclusions from authorization;

Rule 2.525.A.9. CDEC’s category: Child Records. Correction due, as CDEC set it: Jul 25, 2024. Cleared, as CDEC recorded it: Sep 6, 2024.

All climbers and rappellers shall be belayed in a top rope manner by a belayer that: has been instructed in proper procedures, and directly supervised until competency has been demonstrated; Has certification or documented experience in knots, anchors, safety zones, verbal signals, belaying, rappelling, and safe tie-ins, or training or experience from a recognized organization, such as the Association for Challenge Course Technology or certifying body for the type of activities offered; and Has at least six (6) weeks experience in a management or supervisory capacity in similar types of programs.

Rule 2.613.A.15.a-c. CDEC’s category: Special Activities. Correction due, as CDEC set it: Jul 9, 2024. Cleared, as CDEC recorded it: Jul 16, 2024.

Criminal background check requests must be successfully completed prior to an individual caring for children or allowing the individual unsupervised access to children in child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt provider homes.

Rule 2.121.D.4.a. Correction due, as CDEC set it: Jun 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

Policies must address or include the each of the following: The written policy and procedure governing field trips, television and video viewing, and special activities, including the staff’s role for the supervision of children.

Rule 2.505.A.13. Correction due, as CDEC set it: Jul 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

All staff members must complete a Department-approved standard precautions training prior to working with children. This training must be renewed annually and may count towards ongoing training requirements.

Rule 2.507.I. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

Staff designated by the program director to give medications must complete the Department-approved medication administration training and have current annual delegation or more often as determined by the Child Care Health Consultant. Delegation must be from the center’s Current Child Care Health Consultant who must observe and document the competency of each staff member involved in medication administration. All staff administering medication must have current Department-approved Cardiopulmonary Resuscitation (CPR), first aid training prior to administering medication with the following exceptions:

Rule 2.512.C.6. CDEC’s category: Health/Medication/Hygiene. Correction due, as CDEC set it: Jun 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

Parents or guardians must be given the opportunity to indicate to the staff of the center if they do not want their child to participate in an activity.

Rule 2.517.B. CDEC’s category: Meals/Snacks/Activities. Correction due, as CDEC set it: Jun 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

Volatile substances, such as gasoline, kerosene, fuel oil, and oil-based paints, firearms, explosives, and other hazardous items, must be stored away from the area used for child care and be inaccessible to children.

Rule 2.524.A.3. CDEC’s category: Building/Indoor/Fire/Safety. Correction due, as CDEC set it: Jun 11, 2024. Cleared, as CDEC recorded it: Jul 8, 2024.

Program Leaders -Each program leader must be at least 18 years of age, demonstrate ability to work with children, and must meet the following qualifications:

Rule 7.712.42.B.. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 18, 2023.

Children must not be subjected to physical or emotional harm or humiliation.

Rule 7.712.55.B.. CDEC’s category: Guidance. Correction due, as CDEC set it: Jul 18, 2023.

Individuals who have obtained a successfully completed CBI or FBI record check may care for children, for no longer than ninety (90) calendar days, while waiting for all other required background checks to be completed. The individual must be supervised at all times by an individual who has successfully completed all required background checks.

Rule 7.701.32.D.1.a.1.. CDEC’s category: General Requirements. Correction due, as CDEC set it: Jun 7, 2023. Cleared, as CDEC recorded it: Jun 21, 2023.

Criminal background check requests must be submitted and successfully completed prior to an individual caring for children or allowing the individual unsupervised access to children in child care centers (less than 24-hour care), school-aged child care facilities, family child care homes, and qualified exempt provider homes.

Rule 7.701.33.D.4.a.. Correction due, as CDEC set it: Jun 7, 2023. Cleared, as CDEC recorded it: Jun 21, 2023.

All Child Care Health Consultants (CCHC) must show evidence they have completed the Colorado Department of Public Health and Environment (CDPHE) immunization course annually.

Rule 7.712.42.D.5.. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 7, 2023. Cleared, as CDEC recorded it: Jun 21, 2023.

The center must maintain and update annually a record on each child that includes: Name, address, and telephone number of the child’s physician, dentist, and hospital of choice;

Rule 7.712.81.A.6. CDEC’s category: Child Records. Correction due, as CDEC set it: Jun 7, 2023. Cleared, as CDEC recorded it: Jun 21, 2023.