Heidi Phillips

For hardship appeals and materials waiver requests, the official decision letter must be posted next to the child care license until its expiration date. If there is no expiration date, the letter expires three (3) years from its date.

Rule 2.118.C.1. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

All child care providers must have a written plan for: evacuating and safely moving children to an alternate site; lockdown; shelter in place; and an active shooter on premises. The plan must include provisions for multiple types of hazards, such as floods, fires, tornadoes, and active shooter situations. The plan must be updated as changes occur and reviewed annually. All employees of a child care provider must also be annually trained on the provider’s written plan prior to caring for children, and retrained as changes occur.

Rule 2.134.A. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, the primary provider, applicant 2, equally qualified providers, qualified substitutes, and all staff members must complete a Department-approved training in standard precautions that meets current occupational safety and health administration (OSHA) requirements prior to working with children. This training must be renewed annually.

Rule 2.312.C. CDEC’s category: Personnel. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, the primary provider, applicant 2, the equally qualified provider, qualified substitutes, and all staff members must complete a building and physical premises training. The training must include identification of and protection from hazards that can cause bodily injury such as electrical hazards, bodies of water, vehicular traffic, handing and storage of hazardous materials, and the appropriate storage of biological contaminants.:

Rule 2.312.F. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, if working with children less than three (3) years of age, the primary provider, applicant 2, the equally qualified provider, qualified substitutes, and all staff members must complete a department-approved prevention of shaken baby/abusive head trauma. This training must be renewed every two (2) years and can be applied towards ongoing annual training hours in the year that it is completed.

Rule 2.312.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children the primary provider, applicant 2, the equally qualified provider, qualified substitutes, and all staff members must complete a Department approved training about child abuse prevention, including common symptoms and signs of child abuse how to report, where to report, and when to report suspected or known child abuse or neglect within thirty (30) calendar days of employment. This training must be renewed annually.

Rule 2.312.H. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Within thirty (30) calendar days of caring for children the primary provider and all individuals responsible for the collection, review, and maintenance of the child immunization records must complete the Colorado Department of Public Health and Environment (CDPHE) immunization course. This training must be renewed annually.

Rule 2.312.J. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, unless otherwise specified in rules, personnel files for equally qualified providers, qualified substitutes, and all staff members must be available for review by the Department and must include: The name, address, telephone number, and birth date of the individual, and emergency contact information, including names, addresses, and telephone numbers;

Rule 2.313.A.1. CDEC’s category: Personnel. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, unless otherwise specified in rules, personnel files for equally qualified providers, qualified substitutes, and all staff members must be available for review by the Department and must include: A record of the dates and hours of employment, volunteering, or functioning as a substitute, including the first date and the final date;

Rule 2.313.A.3. CDEC’s category: Personnel. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Prior to working with children, unless otherwise specified in rules, personnel files for equally qualified providers, qualified substitutes, and all staff members must be available for review by the Department and must include: A signed statement verifying that the individual has read and understands the provider’s policies and procedures;

Rule 2.313.A.5. CDEC’s category: Personnel. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Sign In/Out Procedure The provider must maintain a daily sign in/out method containing the date, the child’s name, the time that the child arrived at and left the home, and the parent, guardian, or authorized person’s signature. A full signature is required by the parent or guardian every time the child arrives at or leaves the home. The provider may sign in or out children who arrive directly from school or an activity as needed on a daily basis. The provider must use their full signature. The parent/guardian must provide a signature on a weekly basis to verify the record.

Rule 2.317.D.1. CDEC’s category: Reports/Records/Security. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

An admission record must be completed for each child prior to or at the time of the child’s admission and updated annually or when any changes occur, unless otherwise specified in these rules. The admission record must include:

Rule 2.320.A. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

An admission record must be completed for each child prior to or at the time of the child’s admission and updated annually or when any changes occur, unless otherwise specified in these rules. The admission record must include: A dated, written authorization for emergency medical care signed and updated annually by the parent(s) or guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.320.A.7. CDEC’s category: Child Records. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

At the time of admission, the parent or guardian must provide the following information to the provider for each child entering the family child care home: Documentation of school-required immunization status or medical or nonmedical exemption, is required by the Colorado Board of Health.. Up-to-date, school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment (CDPHE) certificate of immunization or on an “approved alternate” certificate of immunization as described in CDPHE regulations at 6 CCR 1009-2:VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at www.sos.state.co.us/CCR. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours.. Colorado law requires that proof of immunization be provided prior to the first day of admission.

Rule 2.321.A.2.c. CDEC’s category: Child Records. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Within thirty (30) days after admission, and within thirty (30) days following the expiration date, the parent(s) or guardian(s) of each child must submit a statement of the child’s current health status or written verification of a scheduled appointment with a health care provider. The statement of the child’s current health status must be signed and dated by a health care provider who has seen the child within the last twelve (12) months, or within the last six (6) months for children under two and one-half (2-1/2 ) years of age. The statement must include when the next visit is required by the health care provider. All health statements must be kept at the licensed family child care home.

Rule 2.321.A.3. CDEC’s category: Child Records. Correction due, as CDEC set it: Jul 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

A first aid kit must be maintained and stored in an area inaccessible to children. Supplies must include band aids, adhesive tape, cold pack, gauze pads, rolled gauze, plastic bags, disposable gloves, compression bandages, scissors, masks, and a mechanism for cleaning hands in a remote location.

Rule 2.322.B. CDEC’s category: Admission/Child Care Services. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

At least five (5) types of developmentally appropriate language materials must be available, such as toy telephones, puppets, story boards, dolls, and pictures.

Rule 2.333.D. CDEC’s category: Materials/Media/Indoor Equipment. Correction due, as CDEC set it: Jul 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

At least five (5) types of art materials must be available, such as: crayons, pencils, markers, paints, play dough, scissors, and glue. Some art materials must be readily available each day.

Rule 2.333.I. CDEC’s category: Materials/Media/Indoor Equipment. Correction due, as CDEC set it: Jul 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

At least five (5) types of dramatic play materials shall be accessible for free play daily such as: backpacks, purses, hats, dress up clothing, housekeeping toys, dolls and accessories, toy telephones, play houses, toy animals, cars and trucks, costumes, and safe jewelry.

Rule 2.333.K. CDEC’s category: Materials/Media/Indoor Equipment. Correction due, as CDEC set it: Jul 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

The premises of the family child care home must be kept safe and free from hazards to health at all times.

Rule 2.335.D. CDEC’s category: General Indoor Requirements. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Exterior doors may be locked, and interior doors must be designed to prevent children from becoming trapped. No locks or fastening devices can be used that would prevent emergency evacuation. No more than one (1) lock can be used on an exit door during business hours.

Rule 2.336.C.5. CDEC’s category: Safety Requirements. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

All outdoor play areas shall frequently be surveyed and must be kept safe and free from hazardous materials or debris that could cause harm to children.

Rule 2.337.D.2. CDEC’s category: Outdoor Requirements. Correction due, as CDEC set it: Jun 22, 2026. Cleared, as CDEC recorded it: Oct 21, 2026.

Subsequent health evaluations for the primary provider, applicant 2, and children residing in the home who are less than ten (10) years of age must be obtained every two (2) years or as required in a written plan signed by a licensed physician or other health care provider. A new family member and/or a new resident of the home must obtain a health evaluation form signed and dated by a licensed physician or other health care provider within thirty (30) days from the date the individual began living in the home.

Rule 2.311.A.14. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

Prior to working with children, the primary provider, applicant 2, equally qualified provider, and qualified substitutes must complete the a Department-approved First Aid and CPR training, for all ages of children from infant to twenty-one (21) years of age;

Rule 2.312.D. CDEC’s category: Staff Files. Correction due, as CDEC set it: Jul 7, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

Within ninety (90) calendar days of caring for children the primary provider, applicant 2, the equally qualified provider, qualified substitutes, and all staff must complete a Department-approved introduction to the early intervention and preschool special education programs. This course is required once and will be counted towards ongoing training requirements;

Rule 2.312.M. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

The written policies and procedures must be developed, implemented, and followed, by the primary provider, applicant 2, equally qualified providers, qualified substitutes, and all staff members including all amendments, and must include at a minimum the following information:

Rule 2.316.B. CDEC’s category: Admission/Child Care Services. Correction due, as CDEC set it: Aug 6, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

Toddlers, preschoolers, and older children, as necessary, must have a suitable mat at least two inches thick, cot, bed, or sofa, with a clean washable sheet and blanket or other suitable covering that has been laundered between uses by different children.

Rule 2.329.E. CDEC’s category: Sleep/Waking Time. Correction due, as CDEC set it: Jul 7, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

The use of any trampoline by children in care is prohibited. If there is a trampoline on the property of the family child care home, it must be stored in a way that makes it inaccessible to children.

Rule 2.337.A.13. CDEC’s category: Outdoor Requirements. Correction due, as CDEC set it: Jul 7, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

Shade must be available.

Rule 2.337.A.4. Correction due, as CDEC set it: Jul 7, 2025. Cleared, as CDEC recorded it: Aug 8, 2025.

The following background check requests must be submitted and successfully completed for each state an individual has resided in, in the past five years, prior to an individual caring for children or allowing the individual unsupervised access to children in child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt provider homes:

Rule 2.121.J.1. Correction due, as CDEC set it: Sep 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

Subsequent health evaluations for the primary provider, applicant 2, and children residing in the home who are less than ten (10) years of age must be obtained every two (2) years or as required in a written plan signed by a licensed physician or other health care provider. A new family member and/or a new resident of the home must obtain a health evaluation form signed and dated by a licensed physician or other health care provider within thirty (30) days from the date the individual began living in the home.

Rule 2.311.A.14. Correction due, as CDEC set it: Oct 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

Prior to working with children, the primary provider, applicant 2, equally qualified provider, and qualified substitutes must complete a Department approved course of training for medication administration. This course must be completed every three (3) years and can be applied towards ongoing annual training hours in the year that it is completed;

Rule 2.312.E. CDEC’s category: Personnel. Correction due, as CDEC set it: Sep 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

An admission record must be completed for each child prior to or at the time of the child’s admission and updated annually or when any changes occur, unless otherwise specified in these rules. The admission record must include: A dated, written authorization for emergency medical care signed and updated annually by the parent(s) or guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.320.A.7. CDEC’s category: Child Records. Correction due, as CDEC set it: Sep 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

At the time of admission, the parent or guardian must provide the following information to the provider for each child entering the family child care home: Documentation of school-required immunization status or medical or nonmedical exemption, is required by the Colorado Board of Health.. Up-to-date, school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment (CDPHE) certificate of immunization or on an “approved alternate” certificate of immunization as described in CDPHE regulations at 6 CCR 1009-2:VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at www.sos.state.co.us/CCR. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Denver, CO 80246, during regular business hours.. Colorado law requires that proof of immunization be provided prior to the first day of admission.

Rule 2.321.A.2.c. CDEC’s category: Child Records. Correction due, as CDEC set it: Sep 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

Within thirty (30) days after admission, and within thirty (30) days following the expiration date, the parent(s) or guardian(s) of each child must submit a statement of the child’s current health status or written verification of a scheduled appointment with a health care provider. The statement of the child’s current health status must be signed and dated by a health care provider who has seen the child within the last twelve (12) months, or within the last six (6) months for children under two and one-half (2-1/2 ) years of age. The statement must include when the next visit is required by the health care provider. All health statements must be kept at the licensed family child care home.

Rule 2.321.A.3. CDEC’s category: Child Records. Correction due, as CDEC set it: Oct 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

Any level where child care occurs must have at least two (2) means of escape. A basement exit may include a window large enough for the primary provider, applicant 2, equally qualified provider, qualified substitute, staff members, volunteers, visitors, and children to individually exit.

Rule 2.336.C.6. CDEC’s category: Safety Requirements. Correction due, as CDEC set it: Sep 3, 2024. Cleared, as CDEC recorded it: Feb 14, 2025.

Any employee whose activities involve the care or supervision of children; or who has unsupervised access to children must complete: A fingerprint based criminal background record check as required at section 7.701.33 and,

Rule 7.707.34.A.1. CDEC’s category: Personnel. Correction due, as CDEC set it: Sep 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.

Any employee whose activities involve the care or supervision of children; or who has unsupervised access to children must complete: The State Department mandated automated system background check for child abuse and neglect as required at Section 7.701.32.

Rule 7.707.34.A.2. CDEC’s category: Personnel. Correction due, as CDEC set it: Sep 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.

The personnel files for each employee, substitute, and volunteer shall include a signed statement: A signed statement: Clearly defining child abuse and neglect pursuant to state law and outlining the employee, substitute, or volunteer’s personal responsibility to report all incidents of suspected child abuse or neglect according to state law; and,

Rule 7.707.36.B.6.a. CDEC’s category: Personnel. Correction due, as CDEC set it: Sep 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.

The personnel files for each employee, substitute, and volunteer shall be available for review by any representative of the State Department and must include: Official written verification of education, work experience, and previous employment, as applicable for the position; and,

Rule 7.707.36.B.8. CDEC’s category: Personnel. Correction due, as CDEC set it: Oct 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.

At the time of admission each child’s file contains:Documentation of immunization status or exemption, including month and year each immunization was administered. Immunizations must be updated and recorded as specified on the certificate of immunization or alternate certificate of immunization as supplied and approved by the Colorado Department of Public Health and Environment. Colorado law requires that proof of immunization be provided prior to the first day of admission.

Rule 7.707.71.A.1.c. CDEC’s category: Admission/Child Care Services. Correction due, as CDEC set it: Sep 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.

Within thirty (30) days after admission, and within thirty (30) days following the expiration date, the parent or guardian of each child must submit a statement of the child’s current health status or written verification of a scheduled appointment with a health care practitioner. The statement of the child’s current health statusmust be signed and dated by a health care provider who has seen the child within the last twelve (12)months, or within the last six (6) months for children under two and one-half (2-1/2 ) years of age. The statement must include when the next visit is required by the health care provider. All health statementsmust be kept at the licensed child care home.

Rule 7.707.71.A.2. CDEC’s category: Child Records. Correction due, as CDEC set it: Oct 27, 2023. Cleared, as CDEC recorded it: Nov 18, 2024.