Wheat Ridge Learning Academy

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: A dated, written authorization for emergency medical care signed and updated annually by the parent(s)/guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.209.A.7. Correction due, as CDEC set it: Aug 26, 2026. Cleared, as CDEC recorded it: Sep 25, 2026.

All staff members must submit to the center a medical statement, signed and dated by a physician or other health care provider, verifying that they are in good mental, physical, and emotional health appropriate for the position for which they have been hired. This statement must be dated no more than six (6) months prior to employment or within thirty (30) calendar days after the first date of employment. Subsequent self-reported health histories must be submitted annually.

Rule 2.212.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Sep 26, 2026. Cleared, as CDEC recorded it: Sep 25, 2026.

All climbing equipment eighteen (18) inches or higher must have resilient surfacing of at least six (6) inches in the use zone surrounding the equipment.

Rule 2.230.C.1.a. Correction due, as CDEC set it: Aug 26, 2026. Cleared, as CDEC recorded it: Sep 25, 2026.

All outdoor play areas used for children’s activities must be checked daily and kept safe and free from hazards by removal of debris, dilapidated structures, and broken or worn play equipment to reduce the possibility of injuries and accidents.

Rule 2.230.C.8. CDEC’s category: Outdoor Requirements. Correction due, as CDEC set it: Aug 26, 2026. Cleared, as CDEC recorded it: Sep 25, 2026.

The Trails child abuse or neglect records request must be made on the state-prescribed form, accompanied by the required fee within the following required time frames: Child care centers (less than 24-hour care), school-age child care facilities, family child care homes, and qualified exempt providers must meet the following: For all individuals whose activities involve the care or supervision of children or who have unsupervised access to children, requests must be submitted and successfully completed prior to caring for children or allowing unsupervised access to children.

Rule 2.120.C.1.a. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Prior to caring for children, all staff must complete a Department-approved training in emergency and disaster preparedness: Evacuation, Shelter in Place, Lockdown, and Active Shooter on Premises Plans for Children in Care. For seasonal children’s resident camp programs, operating no more than 90 days per calendar year, at least one on site director must be trained in the Department approved training.

Rule 2.133.A. CDEC’s category: General Rules. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include: A dated, written authorization for emergency medical care signed and updated annually by the parent(s)/guardian(s). The authorization must be notarized if required by the local hospital, clinic, or emergency health care facility;

Rule 2.209.A.7. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

The center must maintain and update annually and upon changes, a record on each child that includes: A copy of the child’s health statement completed by a health care provider

Rule 2.209.B.4. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

All staff members must submit to the center a medical statement, signed and dated by a physician or other health care provider, verifying that they are in good mental, physical, and emotional health appropriate for the position for which they have been hired. This statement must be dated no more than six (6) months prior to employment or within thirty (30) calendar days after the first date of employment. Subsequent self-reported health histories must be submitted annually.

Rule 2.212.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

All staff must complete a Department-approved standard precautions training prior to working with children. This training must be renewed annually and will be counted towards ongoing professional development.

Rule 2.213.B. CDEC’s category: Personnel. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Staff working with infants less than twelve (12) months old must complete a Department-approved safe sleep training prior to working with infants less than twelve (12) months old. This training must be renewed annually and will be counted towards ongoing professional development.

Rule 2.213.C. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Staff working with children less than three (3) years of age must complete a Department-approved prevention of shaken baby/abusive head trauma training prior to working with children less than three (3) years of age. This training must be renewed every two (2) years and will be counted towards ongoing professional development.

Rule 2.213.D. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Within thirty (30) calendar days of employment, all employees caring for children, not required by rule to be certified in First Aid and CPR, must complete the Department-approved Introduction to First Aid and CPR module. The module must be renewed every two (2) years.

Rule 2.213.F. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Within thirty (30) calendar days of employment, all employees and regular volunteers must be trained using a Department-approved training about child abuse prevention, which includes common symptoms and signs of child abuse, how to report, where to report, and when to report suspected or known child abuse or neglect. This training must be renewed annually.

Rule 2.213.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Within ninety (90) calendar days of employment, all staff required to register with the Colorado Shines Professional Development Information System (listed in rule section 2.208(D)) must complete the Department-approved training course: Introduction to the Early Intervention and Preschool Special Education Programs. This course is required once and will be counted towards ongoing professional development.

Rule 2.213.H. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Within ninety (90) calendar days of employment, all staff required to register with the Colorado Shines Professional Development Information System (listed in rule section 2.208(D)) must complete the Department-approved Recognizing the Impact of Bias on Early Childhood Professionals training or other Department-approved training on implicit bias. This course is required once and will be counted towards ongoing professional development.

Rule 2.213.I. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

All staff must have at least one (1) hour of child development training within ninety (90) days of employment. This training must include the major domains (cognitive, social, emotional, physical development and approaches to learning). This training is required once and will count toward ongoing training requirements if taken after the date of hire.

Rule 2.213.L. Correction due, as CDEC set it: Oct 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

At least one (1) staff member with the current Department-approved medication administration training and delegation must be on duty at all times.

Rule 2.217.A.9. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

At the time of admission, the parent(s)/guardian(s) must provide for each child entering the center: Documentation of school-required immunization status or certificate of medical or nonmedical exemption, is required by the Colorado Board of Health. Up-to-date school-required immunizations must be documented as specified on the Colorado Department of Public Health and Environment certificate of immunization or on an “approved alternate” Certificate of Immunization, defined in Colorado Department of Public Health and Environment rules located in 6 CCR 1009-2 rule section VI(A), (May 15, 2023), no later editions or amendments are incorporated. These regulations are available from the Colorado Department of Public Health and Environment at no cost at www.sos.state.co.us/CCR. These regulations are also available for public inspection and copying at the Colorado Department of Early Childhood, 710 S. Ash St., Bldg. C, Denver, CO 80246, during regular business hours. Colorado law requires proof of immunization status or exemption be provided prior to or on the first day of admission.

Rule 2.219.B.1. CDEC’s category: Child Records. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Staff designated by the director to give medications must complete the Department-approved medication administration training and have current annual delegation or more often as determined by the Department-approved child care health consultant. Delegation must be from the center’s current Department-approved child care health consultant who must observe and document the competency of each staff member involved in medication administration. All staff administering medication must have current cardiopulmonary resuscitation (CPR) and first aid training prior to administering medication with the following exceptions:

Rule 2.220.F. CDEC’s category: Staff Files. Correction due, as CDEC set it: Sep 26, 2025. Cleared, as CDEC recorded it: Aug 27, 2026.

Within twenty-four (24) hours, excluding weekends and holidays, of the occurrence of a critical incident at the facility or within twenty-four (24) hours of a child’s return to the facility the licensee must report in writing to the Colorado Department of Early Childhood, Division of Early Learning, Licensing, and Administration the following critical incidents involving a child in the care of the facility or a staff member on duty: An injury to a child that requires medical attention by a health care professional or admission to a hospital, whether or not treatment was given. This report must be completed in the online injury system within 24 hours of an incident. If a provider is unable to access the online system, you must use the paper form, and submit the form to the Department within 24 hours of the incident.

Rule 2.124.A.1.b. From a complaint. Correction due, as CDEC set it: Feb 25, 2025. Cleared, as CDEC recorded it: Feb 26, 2025.

Within twenty-four (24) hours, excluding weekends and holidays, of the occurrence of a critical incident at the facility or within twenty-four (24) hours of a child’s return to the facility the licensee must report in writing to the Colorado Department of Early Childhood, Division of Early Learning, Licensing, and Administration the following critical incidents involving a child in the care of the facility or a staff member on duty: Any police or sheriff contact with the facility.

Rule 2.124.A.1.k. From a complaint. Correction due, as CDEC set it: Feb 25, 2025. Cleared, as CDEC recorded it: Feb 26, 2025.

Items labeled “keep out of reach of children” must be inaccessible to children.

Rule 2.229.C. From a complaint. CDEC’s category: Equipment/Materials. Correction due, as CDEC set it: Feb 25, 2025. Cleared, as CDEC recorded it: Feb 26, 2025.

Indoor and outdoor equipment, materials, and furnishings must be sturdy, safe, and free of hazards.

Rule 2.230.B. From a complaint. Correction due, as CDEC set it: Feb 25, 2025. Cleared, as CDEC recorded it: Feb 26, 2025.

All outdoor play areas used for children’s activities must be checked daily and kept safe and free from hazardous materials or debris by removal of debris, dilapidated structures, and broken or worn play equipment. The staff must identify hazardous, high-risk areas; those areas must be made inaccessible to children to reduce the possibility of injuries and accidents.

Rule 2.230.C.8. From a complaint. CDEC’s category: Outdoor Requirements. Correction due, as CDEC set it: Feb 25, 2025. Cleared, as CDEC recorded it: Feb 26, 2025.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before five (5) years from the date reflected on the current clearance letter.

Rule 2.120.I. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Every five (5) years, requests for FBI criminal record checks must be renewed by completing the fingerprint process at an approved vendor. An updated clearance letter or verification of the submission of the request must be obtained prior to five (5) years from the date reflected on the current clearance letter.

Rule 2.121.D.5. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Each staff member of the facility must be trained in fire safety and the use of available fire extinguishers and fire alarms

Rule 2.133.B. CDEC’s category: Staff Files. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

An admission record must be completed for each child prior to or at the time of the child’s admission. This record must be updated annually and when changes occur. The admission record must include:The child’s full name, birth date, current address, and date of enrollment;

Rule 2.209.A.1. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Prior to working with children, each staff member must read and be trained on the center’s policies and procedures for the administration of medications. Staff members must sign a statement indicating that they have read and have been trained on the center’s administration of medications policies and procedures

Rule 2.212.N. CDEC’s category: Personnel. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

All staff must complete a Department-approved standard precautions training prior to working with children. This training must be renewed annually and will be counted towards ongoing professional development.

Rule 2.213.B. CDEC’s category: Personnel. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Staff working with infants less than twelve (12) months old must complete a Department-approved safe sleep training prior to working with infants less than twelve (12) months old. This training must be renewed annually and will be counted towards ongoing professional development.

Rule 2.213.C. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Staff working with children less than three (3) years of age must complete a Department-approved prevention of shaken baby/abusive head trauma training prior to working with children less than three (3) years of age. This training must be renewed every two (2) years and will be counted towards ongoing professional development.

Rule 2.213.D. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Within thirty (30) calendar days of employment, all employees and regular volunteers must be trained using a Department-approved training about child abuse prevention, which includes common symptoms and signs of child abuse, how to report, where to report, and when to report suspected or known child abuse or neglect. This training must be renewed annually.

Rule 2.213.G. CDEC’s category: Staff Files. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Within thirty (30) calendar days of employment and annually, all staff responsible for the collection, review, and maintenance of the child immunizations records must complete the Colorado Department of Public Health and Environment immunization course.

Rule 2.213.N. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Within thirty (30) calendar days of admission, and within thirty (30) calendar days following the expiration date of a previous health statement, the parent(s)/guardian(s) of each child must submit a statement of the child’s current health status or written verification of a scheduled appointment with a health care provider. The statement of the child’s current health status must be signed and dated by a health care provider who has seen the child within the last twelve (12) months, or within the last six (6) months for children less than two and one-half (2½) years of age. The statement must include when the next visit is required by the health care provider. All health statements must be kept at the center.

Rule 2.219.B.2. CDEC’s category: Child Records. Correction due, as CDEC set it: Nov 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Topical preparations such as petroleum jelly, diaper rash ointments, sunscreen, insect repellent, and other ointments may be administered to children with written authorization from the parent(s)/guardian(s). These preparations may not be applied to open wounds or broken skin unless there is a written order by the prescribing health care provider.

Rule 2.220.K. CDEC’s category: Health/Medication. Correction due, as CDEC set it: Oct 23, 2024. Cleared, as CDEC recorded it: Jan 2, 2025.

Every five (5) years, all child abuse and neglect inquiry background checks must be renewed by resubmitting an inquiry form and current fee to the State Department for processing. An updated clearance letter or verification of the submission of the inquiry form must be obtained before prior to the five (5) years from the date reflected on the current clearance letter.

Rule 7.701.32.J.. Correction due, as CDEC set it: Dec 13, 2023. Cleared, as CDEC recorded it: Jan 4, 2024.

Every five (5) years requests for FBI criminal record checks must be renewed by resubmitting a complete set of fingerprints and the required fee to CBI for processing. An updated clearance letter or verification of the submission of the request must be obtained prior to five (5) years from the date reflected on the current clearance letter.

Rule 7.701.33.D.5. Correction due, as CDEC set it: Dec 13, 2023. Cleared, as CDEC recorded it: Jan 4, 2024.